PRIVACY POLICY ENROLLMENT
PRIVACY POLICY
EXTENDED INFORMATION ON THE PROTECTION OF YOUR PERSONAL DATA
EXTENDED INFORMATION REGARDING THE PROTECTION OF YOUR PERSONAL DATA
Who is responsible for the processing of your data?
The data controller is Universidad Francisco de Vitoria (UFV).
Contact details: Universidad Francisco de Vitoria. Secretaría General. Ctra. M-515 Pozuelo-Majadahonda Km. 1,800; 28223, Pozuelo de Alarcón (Madrid). Contact details of the Data Protection Delegate: dpd@ufv.es
For what purposes will we process your personal data and with what legitimacy?
At UFV we will process your personal data with the following purposes and bases of legitimacy:
| Main purpose | Basis of legitimacy |
|
Enrollment in the undergraduate/postgraduate/doctorate/higher education program/degree or program of your interest, as well as the teaching and academic management necessary for the completion of the academic program. |
Compliance with a legal obligation. The processing carried out for the purpose of academic and teaching management, as well as those related to the academic record, is based on the Organic Law 2/2023, of March 22nd, of the University System.
In accordance with the autonomy of the university recognized in Article 27 of the Spanish Constitution and in the Organic Law 2/2023, of March 22, of the University System, as well as the criteria of transparency, objectivity, and fairness, the consent of the students shall not be required for the publication of the results of the tests related to the evaluation of their knowledge and skills, nor of the acts that are necessary for the proper performance and monitoring of such evaluation. Execution of a contract. The processing of data related to the organization of teaching activities, as well as other complementary services such as extracurricular, sports, or cultural activities, is based on the execution of the contract. Similarly, the processing of data related to parents or guardians is also based on the execution of the contract, where appropriate. |
| Other purposes | Basis of legitimacy |
| This is to inform you of educational, teaching, sports, cultural, extracurricular, scholarship, and volunteer activities that may be organized or in which the Universidad Francisco de Vitoria may collaborate. It is also to inform you of our intention to participate in quality surveys or research projects. Additionally, applications may be distributed via electronic channels, including but not limited to SMS, email, the student portal, and virtual classrooms. To this end, you will be registered in the various electronic bulletins issued by Universidad Francisco de Vitoria. | The contract will be executed in accordance with the previously mentioned terms. In accordance with the weighting carried out by the UFV and the guarantees provided, the entity’s legitimate interest is considered. |
| To keep parents and/or guardians informed about their child’s academic progress (grades, performance, etc.) in accordance with current legislation, to keep them informed of university activities, and to manage their enrollment properly (for example, by providing receipts). | The execution of a contract and compliance with a legal obligation attributable to UFV, as well as the legitimate interest of the parties involved, must be considered. |
| To preserve the physical integrity and health of its students, and therefore, in certain cases, the processing of health data may be required. In case of emergency or extreme need it may be necessary to contact someone in your family environment and your data may be additionally communicated to health authorities, emergencies and public or private health centers. | The vital interest of the person concerned in the event that it is impossible to give it by itself. |
| The university reserves the right to record, broadcast, and/or publish any and all content created by the individual on the university’s teaching platforms, including but not limited to CANVAS, BLACKBOARD, TEAMS, and ZOOM. The individual hereby assigns to the UFV, if applicable, any and all rights to any videos and images in which he/she may appear as a result of his/her participation in the university’s activities. This assignment is made in accordance with the provisions of Royal Legislative Decree 1/1996, of 12 April, approving the revised text of the Intellectual Property Law. The objective is to regularize, clarify, and harmonize the legal provisions in force on the matter and in Organic Law 1/1982, of 5 May, on the civil protection of the right to honor, personal and family privacy and self-image, for the transfer of its image and copyright to the UFV. Furthermore, the transfer of such images and the subsequent treatment of these images is granted express consent in accordance with the regulations in force in Spain. | The recording, retransmission, or publication of images in which you may appear due to your participation in university activities is contingent upon the execution of a contract when the recording, retransmission, or publication of your intervention, participation, or attendance was mandatory (such as in online classes, exams, or evaluation tests). If the activity is voluntary (such as a conference, seminar, or congress) and the recording of your image is not required as proof of your attendance, you consent to such recording, broadcasting, or publication of the image if you take a clear affirmative action, such as connecting your webcam and/or microphone in the case of online activities, or if you attend an in-person activity of the university where you notice that you are being recorded and stand in front of the cameras or intervene by asking a question or making a comment to the speakers. Should you be invited to participate in specific actions to promote the Universidad Francisco de Vitoria, you will be asked to provide documented consent if your image is of a relevant nature. |
For how long will we keep personal data?
Personal data will be processed for the following periods:
- Academic record: indefinitely. The interested party may always request certification of their studies and degrees obtained.
- Processing related to the execution of a contract: for the duration of their studies at the Universidad Francisco de Vitoria. At the end of the same, during the periods foreseen in the current regulations and during the period in which they may be required by a judge or court. In the event that there are unpaid bills, while the Universidad Francisco de Vitoria can claim that debt.
- Treatments related to the consent of the interested party: during the period necessary for the intended purpose and while you do not revoke the consent given or do not oppose to the processing carried out.
- Treatments related to the legitimate interest of the data controller: during the period necessary for the intended purpose and while you do not oppose to the processing carried out.
To which recipients will your data be communicated?
Your data may be communicated to the Ministries or Regional Departments of the Community of Madrid with competence in the matter, as well as other competent Public Administrations.
The data may also be communicated to banks and financial institutions for the payment of bills pending payment or to companies to which the university entrusts the management and appropriate actions for the collection of such receipts; to public or private entities to which students go for internships, volunteering or part of their training, or with which the university manages the training jointly; or, where appropriate, to their parents or legal guardians.
In case of emergency or extreme need, your health data may be transferred to public or private health institutions, as well as to people in your family environment.
The Universidad Francisco de Vitoria has several providers of applications and computer support that may access personal data when executing this contract. Universidad Francisco de Vitoria will always have a data access contract signed with them in accordance with the requirements of Article 28 of the General Data Protection Regulation, which will provide sufficient guarantees in the processing carried out by these providers. Some of the providers are located outside the territory of the European Union, for which reason the Universidad Francisco de Vitoria requests additional guarantees, according to the regime foreseen for international transfers in the General Data Protection Regulation.
What are your rights in relation to data processing?
Any person has the right to obtain information about the existence of a processing of their data, to access their personal data, to request the rectification of data that are inaccurate or, where appropriate, to request deletion, when among other reasons, the data are no longer necessary for the purposes for which they were collected or the interested party withdraws the consent given.
In certain cases, you may request the limitation of the processing of your data, in which case we will only keep them in accordance with the regulations in force.
In certain cases, you may exercise your right to data portability, which will be provided in a structured, commonly used or machine-readable format to you or the new data controller you designate.
You have the right to revoke your consent at any time for any of the processing for which they have given it.
To exercise rights of access, rectification, erasure, opposition, limitation of processing, portability and not to be subject to a decision based solely on automated processing, including profiling.
In addition, it should be noted that, in particular, the data subject whose image is published in photos and videos for the different University websites and social networks may object to this processing by requesting it through dpd@ufv.es.
Likewise, the data subject may withdraw the consent given to the processing without affecting the lawfulness of the processing based on the consent prior to its withdrawal with respect to all those authorized and consented processing by ticking the box on this form.
To exercise these rights, you may send a letter to the UFV indicating the right being exercised to any of the following addresses:
Postal mail: Ctra. M-515 Pozuelo-Majadahonda Km. 1.800, 28223 Pozuelo de Alarcón, Madrid.
E-mial: dpd@ufv.es
In addition, in particular, the Interested Persons who receive communications related to the activities of the UFV via WhatsApp and/or email, may request to unsubscribe or cease sending these by sending their request to the sender.
The Interested Persons have the right to file a complaint with the Supervisory Authority Spanish Data Protection Agency, C/ Jorge Juan, 6, 28001 Madrid, www.aepd.es, telephone: 900 293 183, in particular, when they consider that the exercise of any of their rights has not been satisfied.
Prior to any claim and on a voluntary basis, the Interested Parties may contact the Office of the UFV Data Protection Delegate at the following e-mail address: dpd@ufv.es
Updating of this policy
The UFV reserves the right to modify this Policy unilaterally, in whole or in part, in order to adapt it to new legislation, jurisprudential criteria, good practices in the sector, or changes in the processing of data, recommending that interested parties access the policy and proceed to read it periodically and in any case, having to do so each time they provide their personal data related or in the context of the activities of UFV, being able in any case to send any questions to UFV through dpd@ufv.es