• Send your application (link below) and the following documentation to VRI (m.alberich@ufv.es): research or teaching project report, objectives and expected results, estimated budget (travel, accommodation, living expenses, medical insurance, etc.) and approximate start and end dates of the stay.
• Letter of acceptance from the host institution, including start and end dates and the purpose of the stay (in the case of teaching mobility, a class schedule must be attached).
• Letter of approval from the Dean of the faculty to which the applicant belongs.

Mobility must be requested at least two months before the start of the stay in order to ensure that the necessary administrative procedures can be completed. This means that all the required documents must be submitted without exception at the time of application. If any of the requirements are not met, payment of the grant before the start of the stay is NOT guaranteed. The grant is paid as a travel/maintenance/accommodation allowance on the payroll at the start of the mobility period.

The call for applications will remain open from February 1, 2026, until the budget is exhausted.

In any case, it is the beneficiary’s responsibility to arrange their transportation, accommodation, meals, or any other necessary arrangements for the stay, with the academic departments and the Vice-Rectorate for Internationalization being excluded from this obligation.

The beneficiary must communicate the dates of their mobility well in advance to the Department of People Development through the Success Factors platform.

Priority will be given to those applying for mobility for the first time over those candidates who have been awarded a grant in previous years.

In the case of short- term mobility, funding will be determined based on the number of days, distances, and category of the host institution’s country. All mobility will be governed by the following tables, divided into two categories: travel allowance and living expenses.

Travel: Contribution to staff travel expenses based on the distance between their place of work and the place where the corresponding activity takes place, according to the attached table.

To estimate the distance, the European Union has created an online calculator for this purpose:

https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_es

Maintenance: The amounts will depend on the destination country (the European Union has based its calculations on the standard of living in each country) and with a maximum funding limit of 5 days.

For short- term mobility programs financed with UFV funds that take place outside the European Union, the maximum funding will be €1,500.

For long-term mobility, funding for each case will be studied individually by the Mobility Committee, taking into account the project and the budget presented in the report. Funding will be in accordance with the number of hours of work stipulated in the teaching/research staff contract.

Grants for long-term mobility will be paid in the payroll as travel/maintenance/accommodation allowances in the month in which the mobility begins.

The applicant must justify the stay with tickets for the chosen means of transport and a certificate of stay signed by the host institution at the end of the mobility.

IMPORTANT:

The existence of a signed Erasmus agreement between two partner universities does not imply automatic acceptance of the mobility applicant. Such an agreement does not guarantee that the exchange will take place. Many factors influence this: the program presented by the candidate may not be accepted by the host university or institution, a consensus may not be reached on the dates of the exchange, etc.

The Vice-Rectorate for Internationalization provides participants with contacts at partner institutions, but it is the applicant’s responsibility to take the necessary steps to ensure the success of their international stay (finalizing dates, studying the academic offerings at the host university, finding courses similar to those offered at UFV). In the case of non-teaching mobility, participants may make use of their professional contacts or search for seminars/workshops/courses that will help them develop professionally.