ADDITIONAL INFORMATION ON DATA PROTECTION
Who is responsible for processing personal data?
The Francisco de Vitoria University Foundation (en adelante, la “UFV”) is the entity responsible for processing the personal data provided on any registration forms—whether in paper or electronic format—for any of the trips organized by UFV (en adelante, el “Viaje”), regarding the participating student and the designated emergency contact (en adelante, las “Personas Interesadas”).
The UFV's contact details are as follows:
Mailing address: M-515 Pozuelo-Majadahonda Highway, Km 1.800, 28223 Pozuelo de Alarcón, Madrid. Email address: dpd@ufv.es
Phone: 917091400.
Interested parties may contact the UFV Data Protection Officer's Office at the following email address: dpd@ufv.es
What personal data is processed?
The data of the Data Subjects that may be processed are as follows: identifying information; contact information; academic and professional information; health information related to food allergies; and information derived from participation in the Trip (en adelante, “datos personales”).
Which categories of Data Subjects are affected by the processing of personal data?
The personal data being processed pertains to the students participating in the trip and to the emergency contacts whose information is provided by those participating students on the trip registration form.
What is the legal basis for processing personal data, and what are the purposes of such processing?
Based on the consent provided by the participating students by checking the corresponding boxes on the trip registration forms, their personal data will be processed for the following purposes: to carry out the necessary procedures to manage their participation in the trip; to provide them, if applicable, with appropriate meals; and to know how to respond in the event of an emergency.
Furthermore, based on the legal grounds of the legitimate interests pursued by the UFV, the personal data of the emergency contacts will be processed so that the UFV can contact those individuals in the event that any participating student experiences an emergency during the Trip.
Who are the recipients of the personal data?
Based on the legal grounds for fulfilling the contractual terms of the Trip, personal data may be disclosed to travel agencies, hotels, and any third party involved in organizing the Trip.
Furthermore, based on the legal obligation to comply with legal requirements, personal data may be disclosed, when applicable, to the competent public authorities responsible for the relevant matter, for purposes of monitoring, record-keeping, and inspection.
In addition, personal data will be made available to third parties for the provision of services under data processing agreements, in accordance with the UFV’s instructions at all times and with sufficient safeguards regarding security and confidentiality. In this regard, in some cases these service providers may be located in third countries outside the European Union; in such cases, the UFV will request additional safeguards, in accordance with the provisions on transfers set forth in the General Data Protection Regulation.
How long is personal data retained?
Personal data will be retained for as long as the purposes and legitimate grounds for processing remain valid and for the periods required by law to comply with obligations and address potential liabilities.
What rights do data subjects have?
Data subjects may exercise their rights of access, rectification, erasure, restriction, objection, and data portability, as well as the right to withdraw consent at any time, without this affecting the lawfulness of processing based on consent given prior to its withdrawal, and the right not to be subject to a decision based solely on automated processing, including profiling, by submitting a written request specifying the right being exercised to the UFV at the following addresses:
Mailing Address: M-515 Pozuelo-Majadahonda Highway, Km 1.800, 28223 Pozuelo de Alarcón, Madrid.
Electronics: dpd@ufv.es
Likewise, Data Subjects have the right to file a complaint with the supervisory authority, the Spanish Data Protection Agency, Edificio Cuzco IV, Paseo de la Castellana, 141, 9th floor, 28046 Madrid, www.aepd.es, phone: 900 293 183, particularly when they believe that the exercise of any of their rights has not been adequately addressed.
Prior to filing any complaint and on a voluntary basis, Data Subjects may contact the UFV Data Protection Officer’s Office at the following email address: dpd@ufv.es
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