Who is responsible for processing personal data?
The Francisco de Vitoria University Foundation (en adelante, la “UFV”) is the entity responsible for processing the personal data included in any forms—whether in paper or electronic format—for applications for financial aid, scholarships, or discounts, as well as the personal data contained in the documentation accompanying such forms, relating to individuals applying for financial aid, scholarships, and discounts offered by UFV (en adelante, las “Personas Interesadas”).
The UFV's contact details are as follows:
Mailing Address: M-515 Pozuelo-Majadahonda Highway, Km 1.800, 28223 Pozuelo de Alarcón, Madrid.
Email address: dpd@ufv.es.
Phone: 917091400.
How can I contact the UFV Data Protection Officer's Office?
Data subjects may contact the UFV Data Protection Officer’s Office at the following email address: dpd@ufv.es.
What is the source or origin of the personal data?
Personal data is collected by UFV directly from the Data Subjects themselves, who provide it to the University by completing any forms—whether in paper or electronic format—for applications for financial aid, scholarships, and discounts offered by UFV, as well as through the documentation submitted with such forms; through supplementary documentation or interviews requested, if applicable, by UFV from the Data Subjects in order to clarify or verify compliance with the requirements for receiving financial aid, scholarships, or discounts; and through any communication of data carried out by UFV with the Data Subjects in connection with the application for financial aid, scholarships, and discounts.
In addition, certain data regarding the family unit is collected and processed by UFV after the Data Subjects have provided such information to the University; prior to providing this information, the Data Subjects assume the obligation to inform their family unit of the processing of their personal data by UFV in accordance with the provisions of this privacy policy.
Is it necessary to provide personal information?
The application for financial aid, scholarships, or discounts and the provision of personal data for such purposes are voluntary. However, the granting of financial aid, scholarships, or discounts is contractual in nature; therefore, the Data Subjects are required to provide all requested personal data, and the consequences provided for by law shall apply if they fail to do so.
What personal data is processed?
The personal data of Data Subjects that may be processed are as follows: identifying data; health data or other special categories of data; contact information; personal characteristics; family data; academic and professional data; social circumstances; employment data; economic and financial data; and data regarding transactions involving goods and services (en adelante, “datos personales”).
Which categories of Data Subjects are affected by the processing of personal data?
The personal data being processed pertains to UFV students, UFV employees and faculty, and any person who applies for financial aid, scholarships, or
discounts offered by the UFV, as well as to the parents, guardians, and, where applicable, brothers and sisters of any of these individuals applying for such financial aid, scholarships, or discounts.
What is the legal basis for processing personal data, and what are the purposes of such processing?
The personal data of Data Subjects may be processed on the following legal bases and for the following purposes:
- Based on the legal grounds of the consent granted by the Data Subjects by checking the corresponding box on any application form—whether in paper or electronic format—for grants, scholarships, or discounts offered by the UFV, their personal data, including, where applicable, their health data or other special categories of data, will be processed for the following purposes:
o Process and manage applications for financial aid, scholarships, or discounts, which includes carrying out the necessary administrative procedures to verify compliance with the requirements, deadlines, and general terms and conditions governing the call for applications and the awarding of the financial aid, scholarship, or discount; send interested parties any communications related to their application; and notify them of the rejection and/or acceptance of their application.
- Based on the legal grounds of the performance of a contractual relationship, the personal data of the Data Subjects will be processed for administrative, tax, and accounting purposes, as well as for the administration of any financial aid, scholarship, or discount granted to the Data Subjects.
Who are the recipients of the personal data?
Based on the legal grounds of the performance of a contractual relationship and compliance with a legal obligation, the personal data of Data Subjects to whom the UFV grants financial aid, scholarships, or discounts may be disclosed to banks and financial institutions for the purpose of paying the financial aid, scholarship, or discount, and to the tax authorities.
Furthermore, based on the legal basis of compliance with legal obligations, the personal data of the Data Subjects may be disclosed, when appropriate, to the competent public authorities with jurisdiction over the matter, for purposes of oversight, record-keeping, and inspection. Similarly, the data may be disclosed to the UFV’s financial auditors.
In addition, the personal data of Data Subjects may be made available to third parties for the purpose of providing services to the UFV, under a data processing agreement, in accordance with the UFV’s instructions at all times and with sufficient safeguards for security and confidentiality.
Is personal data transferred?
The personal data of the Data Subjects will not be transferred to third countries or to international organizations.
How long is personal data retained?
The personal data of Data Subjects will be retained for as long as the purposes and legitimate grounds for processing remain valid and for the periods required by law to comply with obligations and address potential liabilities.
What rights do data subjects have?
Data subjects may exercise their rights of access, rectification, erasure, restriction, objection, and data portability, as well as the right to withdraw consent at any time, without this affecting the lawfulness of processing based on consent prior to its withdrawal, and
the right not to be subject to a decision based solely on automated processing, including profiling, by submitting a written request specifying the right being exercised to the UFV at the following addresses:
Mailing Address: M-515 Pozuelo-Majadahonda Highway, Km 1.800, 28223 Pozuelo de Alarcón, Madrid.
E-mail: dpd@ufv.es.
Likewise, Data Subjects have the right to file a complaint with the supervisory authority, the Spanish Data Protection Agency, Edificio Cuzco IV, Paseo de la Castellana, 141, 9th floor, 28046 Madrid, www.aepd.es, phone: 900 293 183, particularly when they believe that the exercise of any of their rights has not been adequately addressed.
Prior to filing any complaint and on a voluntary basis, Data Subjects may contact the UFV Data Protection Officer’s Office at the following email address: dpd@ufv.es
Update to This Policy
The UFV reserves the right to modify this Policy unilaterally, in whole or in part, in order to adapt it to new legislation, case law, industry best practices, or changes in data processing. The UFV recommends that data subjects access and review the Policy periodically and, in any case, they must do so each time they provide their personal data in connection with or in the context of UFV’s activities. In any case, they may send any questions to UFV via email at: dpd@ufv.es
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