ADDITIONAL INFORMATION REGARDING THE PROTECTION OF YOUR PERSONAL DATA
Who is responsible for processing your data?
The data controller is Francisco de Vitoria University (UFV).
Contact Information: Francisco de Vitoria University. General Secretariat. M-515 Pozuelo-Majadahonda Highway, Km 1.800; 28223, Pozuelo de Alarcón (Madrid).
Contact information for the Data Protection Officer: dpd@ufv.es
For what purposes will we process your personal data?
At UFV, we will process your personal data for the following purposes:
Process your application for international mobility to undertake a temporary stay at a foreign university or institution and manage that process. Send you, by any means, including electronic means (SMS, Whatsapp, correo electrónico y redes sociales), communications related to that process.
What is the legal basis for processing your data?
The legal grounds that justify the processing are:
Compliance with a legal obligation, as provided for, in particular, in Organic Law 6/2001 of December 21 on Universities and its implementing regulations, as well as in Royal Decree 1791/2010 of December 30, which approves the University Student Statute. The performance of the contract entered into by the data subject. The data subject’s consent by checking the corresponding boxes provided for that purpose in the basic information section. The legitimate interest of the data controller.
How long will we retain personal data?
Personal data will be retained for five years from the date of collection if the data subject has applied for an ERASMUS scholarship, as provided in clause II.27.2 of Annex I of the General Conditions of the Grant Agreement regarding the Erasmus programme ; or for the period established by the corresponding programme, agreement, or signed contract; or, failing that, for the duration of their studies at UFV (en el caso de estudiantes) or while they are a faculty member or a member of the administrative and support staff at UFV.
To whom will your data be disclosed?
Your personal data—including both the information already held by the UFV and any information you are required to provide for this purpose—will be shared with the foreign university or institution where you will be studying, as well as with public and/or private organizations that fund international mobility programs and require this information for auditing purposes ( programme).
Apart from these cases, the information provided will not be disclosed to third parties, except to service providers with access to the data.
Francisco de Vitoria University works with various application and IT support providers who may access personal data in the course of fulfilling their contracts. Francisco de Vitoria University will always have a data access agreement in place with these providers in accordance with the requirements of Article 28 of the General Data Protection Regulation, which will provide sufficient safeguards for the processing carried out by these providers. Some of these service providers are located outside the European Union; therefore, Francisco de Vitoria University requires additional safeguards, in accordance with the rules governing international data transfers set forth in the General Data Protection Regulation.
What are your rights regarding data processing?
Any person has the right to obtain information regarding whether their data is being processed, to access their personal data, to request the correction of any inaccurate data, or, where applicable, to request the deletion of such data when, among other reasons, the data is no longer necessary for the purposes for which it was collected or the data subject withdraws their consent.
In certain cases, the data subject may request that the processing of their data be restricted; in such cases, we will retain the data only in accordance with applicable regulations.
In certain cases, you may exercise your right to data portability, and the data will be provided in a structured, commonly used, or machine-readable format to you or to the new data controller you designate.
You have the right to revoke your consent at any time for any of the processing for which you have given it.
To exercise your rights, you must do so by sending an email to dpd@ufv.es or by submitting a document signed by hand or electronically. If you are acting through a representative, in addition to submitting a document signed by hand or electronically, you must provide proof of such representation.
Documents must be submitted in person at the University Registrar’s Office or mailed to the address listed in the “Contact” section.
You have the right to contact our Data Protection Officer regarding any matters related to the processing of your personal data and the exercise of your rights under this Regulation, and to file a complaint with the competent supervisory authority if you believe that your rights have not been adequately addressed.
The maximum time limit for a decision is one month from the date of receipt of your application; this period may be extended by two additional months depending on the complexity of the application or the number of applications received.
In the event of any changes to your information, please notify us in writing so that we can keep your information up to date.
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